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I'm new with lotus notes. Basically, I have a form. I want to create a situation where when I edit the form, that form will not be overwritten but it will automatically create a new form with an updated form. But when I open the new updated form, we can see all list of history from the old form. I can't think of any way to create it. Any suggestion would help me. Thanks!

Per Henrik Lausten
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Reinhaa
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1 Answers1

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First of all: you need to know the difference between FORM and DOCUMENT.

The FORM is the design element in designer that you create and that is used to create and modify DOCUMENTS.

A DOCUMENT is a set of item - value pairs stored in the database. The items are based on the FORM it is created with.

If I understand you correctly, you want to create a new DOCUMENT on every save but keep the old DOCUMENT at the same time. There is a function called "Version Tracking" that allows this.

Read this documentation about how to use versioning. Here is a short version:

  1. Open the form.
  2. Choose Design - Form Properties.

  3. On the Form Info tab, select None or one of the following versioning methods:

    • New versions become responses
    • Prior versions become responses
    • New versions become siblings
Tode
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  • Okay, I understand now. Help me so much. Thank you for your answer! :) I have a question, what if I have DOCUMENT inside subform? Because to change version tracking only on Form right? – Reinhaa Mar 25 '19 at 09:38
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    A subform cannot stand alone. it needs to be put into a form. So: if it is in a form with version management, then it will be versioned as the fields directly in the form. – Tode Mar 25 '19 at 09:54
  • Yes, I have a computed subform inside my form page. So I just do version tracking inside the form? Also, how can I see whether the list is shown in the view? Because after I edit, I did not see the old edit document listed in notes view. – Reinhaa Mar 25 '19 at 10:01
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    In the view, first tab, check "show Response..." see https://www.ibm.com/support/knowledgecenter/en/SSVRGU_10.0.1/basic/H_ABOUT_INDENTING_RESPONSE_DOCUMENTS.html – umeli Mar 25 '19 at 10:20
  • Okay, I have done that and successful with it. But it not indent. For example, I have no. the list and 9.2 is edited but it not indenting. It's just the same line. 9.1 9.2 9.2.1 Should it be indented? Thanks! – Reinhaa Mar 26 '19 at 01:25