How do I backup a g suite for business email account before deleting it?

Question

I have some accounts for ex employees that I don't need anymore... I would like to be able to reuse the license in g suite for business rather than just letting it sit.

From what i can tell with G Suite for business, google vault is the backup method, but it looks like even there will cause it to be deleted from the vault if I delete the account. Do I have to just download it in outlook and then run a regular archive on it and stick it in google drive from there?

Thanks for looking and for any advice you can offer!

Answer 1

Using Google Vault will not help you since Vault removes data for users deleted from G Suite (part of their licensing policy). Let me summarize the options available for de-provisioning former employees' G Suite accounts:

1. You can use Google Takeout to export user's data offline (can be used once a month, you can access it at takeout.google.com)
2. Use Outlook or another email client to download the email messages and send them in PST or MBOX format
3. Use a 3rd party G Suite backup or archiving tool

I hope this helps you can see more details about the 3 options in this blog post

Answer 2

Google lets you download your data in a variety of formats.

Answer 3

Transfer or export files or important data

You can transfer ownership of files or export the user's data. When you're deleting the user account, you can transfer Drive, Google+, and Google My Business data during the deletion process.

Source : https://support.google.com/a/answer/33314?hl=en

Answer 4

You could also migrate a user's emails to another user, such as the administrator's account, so they will still be stored in the administrator's inbox. Then delete the user you don't need anymore.

Answer 5

You can either transfer data of ex-employees to an active account, https://support.google.com/a/answer/1041297?hl=en

Or employ an on-premise backup tool, such as https://www.cubebackup.com